Whats On
February 2021
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- Indoor Bowls - CANCELLED
26- Heating System Servicing
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A newly built (2010), modern, comfortable, contemporary village hall. Available to rent for parties, weddings, meetings, corporate events etc. Projector, Catering, Kitchen and Bar available. Off road car parking for 25+ cars. Our purpose in life is to develop and maintain a close community spirit by either organising events ourselves (the Committee) or letting the hall to groups that will attract all members of society without any discrimination whatsoever.
We need your help!
- As there are signs of hope that the effects of coronavirus pandemic are in retreat and that in the coming months some semblance of normal life may return, the Committee of the Village Hall is making an urgent request.
- There have been a number of changes in the membership of the Committee recently but it now has only 5 people and it is proving impossible for the Hall to continue in its present form.
- With the lockdowns, self-isolation and social distancing requirements, the continued management of the Hall has principally fallen on the shoulders of two people, as others have been unable to carry out any functions.
- Unless we can get more help, we may not be able to re-open the Hall and, at worst, it may have to close down permanently, which would be a terrible loss for everyone in Ryton and the wider community.
- We therefore urgently need more people to volunteer to come onto the Committee and/or offer a few hours to take on some of the responsibilities of keeping the Hall going, and hopefully giving it a new lease of life.
- Once restrictions are lifted, and the building can be opened again, the Hall could be a valuable focus in our community for people to come together again, re-establish contact with neighbours and friends, and set up activities, both old and new, for everyone to take part in and enjoy. But we cannot do this without more help. You do not need to be on the Committee – but every hour helps to keep your village hall going!
- We would like to see old favourites revived – like Burns Night and Flicks in the Sticks – as well as new activities set up. We want to welcome back yoga and pilates classes, and see the Hall being used again for social events such as birthday parties, anniversaries, awards evenings, concerts, quiz nights and fundraising activities.
- If you could help in any way, please email rytonvh@gmail.com or phone 07971 092569.
- If you would like to see more detail about how the Hall is managed and the kinds of tasks that need to be done, not only for events and activities, but also on a regular basis, please scroll down further.
- Thank you for reading this, and we hope to hear from you in the near future, ideally by mid-March so that we can decide how to move the situation forward.
- Ryton Village Hall: The Background
- After many years of the Village Hall being an old Nissen hut, it was decided that the building was becoming unsafe and impossible to maintain. A plan was formulated to create a new building and, to fulfil a successful application to the Lottery, major efforts were made to raise £25,000 as match-funding. The new building was opened in 2010 and has proved a popular venue for all kinds of activities – classes, celebrations, film nights, meetings, Burns Night, produce shows, and much more.
- Governance
- Ryton Village Hall is constituted as a “Charitable Incorporated Organisation”, ie. a registered charity with limited liability status. This means that any committee member (Trustee) is a director and whose personal liability for any future is zero pounds sterling. It is an organisation whose only members are its trustees. It must hold an AGM and, while anyone is welcome to attend and observe proceedings, only the trustees have voting rights.
- Principal Tasks for Trustees
- 1. to be responsible for the efficient management of the charity; for all legal requirements (eg. annual accounts submission to the Charity Commission); for all health and safety issues
- 2. to attend committee meetings as and when required
- 3. to maintain the fabric of the building, inside and out, as well as the internal décor
- 4. to ensure the safety and efficient working of all systems (fire alarms, emergency lighting, heating and domestic hot water)
- 5. to ensure all services (drains, guttering, etc) are maintained in good condition, and the grounds are kept in good order
- 6. to ensure the safety of all equipment (including portable appliance and fixed wiring tests) and furniture
- 7. to take hire bookings of the hall and ensure hirers use the hall appropriately, meeting potential and actual bookers as required
- 8. to be responsible for issuing invoices to hirers, paying invoices from suppliers, and maintaining proper financial records
- 9. to ensure the building is kept clean and in a presentable and safe condition for users
- Note: any of the tasks above (except 1 and 2) may be delegated to non-trustees, but the overall responsibility for each task must lie with a designated trustee
- Other Tasks
- - to organise and/or oversee specific events and activities (whether free or paid-for) run by the hall itself – this may include:
- - overseeing provision of food (eg. at Burns Night)
- - stocking and running the bar
- - organising the publicity and ticket sales, including distribution of flyers/posters
- - applying for any licences
- - setting up and cleaning up the hall
- - organising a raffle
- - hiring in any extra equipment (eg. amplification)
- - being responsible for the safe collection of money and handing it over to the Treasurer
- - to liaise with other hirers regarding their own special events
- - to maintain and keep the website up to date
- - to promote the hall, its events and facilities through a variety of media
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